For Faculty: Naviance Teacher Recommendation Instructions
What is Naviance ?
Naviance is the software package used in the College Counseling Office that helps us compile
information about students, colleges, and student applications. This system is linked with the
Common Application; therefore, students can apply online to colleges, and the CCO can submit
required documents online through Naviance.
Naviance indicates whether or not a college accepts the Common Application with a computer
screen icon. If the college does not accept the Common Application, you will need to mail the letter
in the stamped, addressed envelope the student is required to provide you.
To submit a recommendation online:
- Log in: go to https://succeed.naviance.com/
You will receive an email with a temporary access code to Naviance Succeed.
Enter your account = provided in the email
Enter your user name = provided in email
Enter your password = provided in email; you will create a password of your own choosing after initial sign-in. If you need your password reset, email firstname.lastname@example.org
Click Setup on the blue Naviance tool bar
Click My Account
Click on Edit My Profile
Update your information. Your name, title, phone number, and D-E email address will show up on the Common Application Teacher Evaluation form, so please be sure it is current and complete.
Click Home on blue Naviance tool bar
- Recommendation Preparation
You now be directed to the “Teacher’s Desk” screen.
Click on “Manage and complete your college recommendations”.
Once a student submits their recommendation request, you should see their name listed.
We have instructed students to see you in person to request a recommendation before entering your name in Naviance. They should also give you their list of colleges with appropriate deadlines through this electronic request.
Locate the student’s name , and click on Prepare Forms in the Action column.
On the Prepare Forms page, ensure that the following statement (in green) is on the screen.
STUDENT HAS COMPLETED FERPA CONSENT ON FAMILY CONNECTION.
STUDENT WAIVED/DID NOT WAIVE RIGHT TO SEE THIS RECOMMENDATION.
Do not proceed if this statement is listed in RED as you will not be able to submit the forms. Contact the student immediately if this statement is missing so they can complete this process!Scroll down to Teacher Documents, click on Add New Document. Two options will read Common App Teacher Eval and Letter of Recommendation.
Select Common App Teacher Evaluation to complete the Teacher Evaluation form which is sent to Common Application member schools only. Please remember to complete the required Background Information section.
DO NOT COMPLETE THE RATING CHECK BOX LIST. (Per College Guidance Office policy.)
When finished, click Save Form.
Select Letter of Recommendation to upload your letter of recommendation. Remember, this letter
will be viewed by all colleges to which the student requests.
Click Browse and attach your letter.
Click Upload; it may take a few minutes for the letter to load. There will be a message: “You have 1
When you see the checkmark next to Written Evaluation in the Teacher Checklist box, you know
the document has uploaded successfully. Once forms are uploaded a checkmark will appear in
Teacher Checklist box.
Click on Send Forms on the blue Naviance toolbar.
The first time you access this page for a student, a pink box may appear at the top of the page indicating that Naviance needs to match the student’s record with the CommonApp website.
Click on Click Here and then Match Now to match the Naviance and Common App accounts.
For Common Application member schools, you can only submit online to the colleges listed
both on the student’s Common Application site and the student’s Naviance site. If the
student did their part correctly, you should have a match and the student’s name and
information should appear. If the correct information does not appear, you cannot submit
online. Contact the student immediately so he/she can correct this.
Select the colleges to which you want to submit forms by using the check box on the left side
margin. Click Review and Confirm button at the bottom of the screen. For Common App
schools, the Written Evaluation is automatically sent with the Teacher Evaluation Form.
You can then click on the Submission Status link at the top of the screen to confirm that
your documents (letter of recommendation and student evaluation form) have been sent.
Schools with a computer screen icon accept documents through electronic submission. If
there is a postage stamp icon next to a college, this implies that the college does not support
electronic submission. You will need to print on official D-E letterhead, and mail a signed
copy of the written evaluation only. DO NOT send the Common Application Teacher Eval
form. STUDENTS MUST PROVIDE A SELF-ADDRESSED STAMPED ENVELOPE FOR YOU.
When you have submitted (or mailed) all forms for a student, return to the
Recommendations option under Home and change the Status to “Completed.” The
student will see the status and date your recommendation documents are sent.
Questions? Contact Tasha Toran at x3830 or at email@example.com